Office Administrator in Dallas at HealthTrust Workforce Solutions

Date Posted: 9/16/2022

Job Snapshot

Job Description


At HealthTrust, we believe that healthcare isn’t defined by the four walls in which it’s practiced. It’s defined by its people. We pride ourselves on creating opportunities which expand skill sets, broaden career horizons, provide economic stability, and cultivate personal growth.

HealthTrust Workforce Solutions is a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals. We are the Healthcare industry’s largest managed services provider and a top ten largest healthcare staffing company, we put more than 28,000 professionals to work each year.


  • Competitive Pay
  • Comprehensive Training
  • Medical, Dental, Vision, And 401(K) Matching
  • Generous PTO and Paid Holidays
  • Retirement Planning And Savings Options
  • Tuition Assistance
  • Pet Insurance


The Office Administrator provides technical, administrative, and front office reception assistance to the field office.  Responsibilities of this position include: personnel file maintenance, preparing materials for orientation, annual update, or other educational forums. Greets customers, answers telephone and screens calls, takes messages, and provides information to callers and walk-ins.  Under the direction of the HR Business Partner, the Office Administrator provides local Human Resource and Employee Relations functions, ensuring staff compliance with regulatory and corporate directives, policies and procedures, credentials and competency requirements of clinical staff, recruitment activities, and collaboration with facilities and management staff.


SUPERVISOR –Human Resources Business Partner; dotted line to RVPO





  • Overall responsibility for compliance with current Federal, State and Local Standards, HCA Corporate guidelines, and JCAHO regulations that govern the human resources functions.
  • Manages and maintains pre-placement testing and clinical assessments annually.
  • Manages employee credentialing process and ensures that employees meet pre-placement requirements.
  • Maintains various systems used for maintaining employee records (Lawson, StaffPM)
  • Ensures all Human Resources data requirements are met and in employee files.
  • Coordinates new employee orientations for all employees and facilitates and/or provides training and education programs to the workforce.
  • Manages annual open enrollment and communicates benefit changes to employees.    
  • Investigates employee grievances as needed.
  • Ensures the communication and implementation of new or updated HR policies and procedures and corporate directives to employees and Vendors.          
  • Ensures compliance with Fair Labor Standards in administration of all compensation practices.
  • Ensures completion and recordkeeping of OIG/GSA reports along with processes requests in Lawson (leave of absences, address changes, one time payments, etc.)
  • Prepares various reports (new hire, inactive nurse report etc.)
  • Participates in HR conference calls with Corporate PWS HR team as needed.
  • Participates in vendor and HR audits as required.
  • Other duties as assigned.

Job Requirements


  • Excellent verbal and written communication skills.
  • Ability to manage stress appropriately and make decisions under pressure.
  • Ability to handle multiple priorities.
  • Ability to work independently and within a team environment.
  • Ability to manage conflict resolution.
  • Proficiency with Microsoft office products, Outlook.
  • Ability to learn new software programs
  • Maintains working area and equipment in accordance with environmental and safety regulations.

EDUCATION –High school or GED Equivalent;  2 yr Associate Degree preferred


EXPERIENCE –1-2 years experience in Human Resources preferred





  • Exert up to 20 lbs force occasionally, and/or up to 10 lbs frequently.
  • Requires prolonged sitting some walking, standing, repetitive tasks/ motions and stretching.
  • Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.
  • Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound
  • Requires normal eyesight to record, prepare, and communicate appropriate reports.
  • Requires dexterity to type

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are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status


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